This Privacy Policy explains how Kovicas collects, uses, and protects your personal information when you use our website, programmes, and services.

We are committed to safeguarding your data and ensuring compliance with UK data protection laws, including the UK GDPR.

We do not collect or store personal data from students participating in our programmes.

Instead:

• Students are assigned a secure username and password
• These credentials are used to access:
  • Virtual machines
  • Learning dashboards and course materials
• Students are able to change their passwords to maintain security

This approach ensures students can fully participate without sharing personally identifiable information.

Finalists & Optional Media Consent

In the case of finalists or award winners, we may request permission to showcase student achievements (for example, on our website or promotional materials).

• We do not contact students directly
• Consent is requested through the school or organisation
• Schools may seek parental/guardian consent where required
• Participation in media (e.g. photos, names, or project showcases) is completely optional

Students will only be featured where appropriate consent has been provided, and no student is required to take part in promotional content.

We may collect limited information from:

• Schools and educational institutions
• Partner organisations and collaborators

This may include:

• Organisation name
• Staff contact details (e.g. email addresses)

This information is used solely for communication, coordination, and delivery of our programmes.

We use information provided by schools and organisations to:

• Coordinate and deliver our programmes and competitions
• Communicate important updates and information
• Organise bootcamps, showcases, and award ceremonies
• Manage partnerships and collaborations
• Improve our services and overall experience

We do not use student personal data, as we do not collect it.

We use cookies to:

• Maintain website functionality and performance
• Understand how users interact with our website
• Improve user experience

We do not use cookies to track individual students, as no personal student data is collected.

You can control or disable cookies through your browser settings.

We do not sell personal data.

We may share limited information with trusted third-party providers strictly for operational purposes, such as:

• Payment processors (where applicable)
• Email and communication platforms
• Analytics services

All third parties are vetted and comply with relevant data protection regulations.

We do not share student data, as we do not collect it.

We use appropriate technical and organisational measures to protect all information, including:

• Secure systems and controlled access
• Encrypted environments where applicable
• Sandboxed virtual machines for student activity

These measures help protect against unauthorised access, loss, or misuse.

Schools and organisations have the right to:

• Request access to the information we hold
• Request correction or deletion of data
• Withdraw consent where applicable

To make a request, please contact:
partner@kovicas.com

Our services are delivered through schools and educational organisations.

We do not collect personal data from students, and all communication is handled through the school. Where required (e.g. finalists), schools are responsible for obtaining appropriate parental or guardian consent.

This approach ensures a safe, controlled, and compliant environment for all participants.

We only retain organisational and contact data for as long as necessary to deliver our programmes and maintain communication.

If a school or organisation chooses to discontinue working with Kovicas:

• All associated data will be securely deleted or anonymised
• Access to any systems will be removed
• Any stored information will be permanently cleared within a reasonable timeframe

We do not retain unnecessary data once a partnership has ended.

We may update this Privacy Policy from time to time. Any updates will be published on our website.

Where changes are significant, we will take reasonable steps to notify relevant schools or organisations.